• Introduction
  
• Memorandum of Society
  
• Rules and Regulations
  
• Bye-Laws
  
• Presidents & Secretaries

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The objects of the society are cultivation and promotion of the study and practice of ophthalmic sciences, research and man-power development with a view to render service to the community and to promote social contacts among ophthalmologists of the country.

We organise Annual Conferences in different parts of the country. In these conferences a number of scientific programmes, Symposia, Seminars, Workshops, Refresher courses, Live Survery etc. etc. are conducted for the promotion and mutual exchange of knowledge in the field of Ophthalmic secience.

The society also gives incentives to the Members in the form of Awards, Orations, Prizes and fellowships in recognition of their services in the various specialities. The Chairman, Scientific Committee looks after the scientific programme of the society.

The Society has an Editor - Journal who functions under the aid and advice of the Editorial Board. Quarterly journals are issued to all the members of the society.

We have an Editor Proceedings. The proceedings of the annual conferences are published and copies thereof are sent to all the members of the society.

For the proper functioning of the Society the following are the Statutory Committees elected by the Society :-

1. Managing Committee
2. Office Bearer's Sub Committee
3. Scientific Committee
4. Editorial Committee - Journal
5. Editorial Committee - Proceedings
6. Academic & Research Committee (ARC)

Now we have our own Headquarter Building in the National Capital Territory of Delhi.

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Rules & Regulations

• Name of the Society : Name of the Society shall be " All India Ophthalmological Society ". 
  

• Membership : The regular membership of the Society is open to any Medical practitioners holding allopathic qualification recognised under Schedule I or III of the Indian Medical Council Act, 1956 and interested in the science and art of ophthalmology, but subject to the approval of the General Body of the Society.
  
  2 A. Types of Membership : Types of the membership of the Society shall be decided in General Body meetings from time to time.
  

• Admission Fee & Subscription : The Admission Fee and the Subscription shall be as under unless otherwise revised by the General Body of the Society :
  
  a) Admission Fee Rs. 100/- at the ime of admission,
  b) Subscription Rs. 150/- per annum
  c) Life Membership fee shall be Rs. 2250/-

• Termination or Cessation of Membership : the General Body of the Society, shall have the powers to expel/terminate a member or/and Members, from the membership of the above Society on the following grounds :
  
  a) on death,
  b) on written resignation
  c) if fails to pay the subscription of contribution for Two Years from due date,
  d) if disregards Rules & Regulations or disobey the decisions of Society.
  
  Note : The decision of the General Body regarding the termination from the membership of the Society shall be communicated to the member concerned.

• General Body Defined : All the regular members of the Society will constitute the General Body of the Society.
  

• Founder Members : The members of the First Managing Committee/Executive Committee shall be known as Founder members of the Society.
  

• Honorary Members of the Society : Managing Committee may appoint Honorary Members of the Society, from time to time.
  

• General Body :
  
  

  1. Notice : Minimum 15 days notice shall be given to the members, before the date of General Body Meeting, enclosing agenda specifying Date, Time, Place and issue to be discussed.

  2. Meeting : General Body Meeting shall be held once in every year regularly.

  3. Quorum : The quorum of General Body Meeting shall be 1/3rd (one-third) of the total strength of the General Members of the Society.

  4. Adjourned Meeting : In case the Quorum is not present at the start of the meeting of the ordinary General Body Meeting, the meeting shall adjourn for at-least 30 minutes and shall meet on the same day at the same venue. The adjourned meeting will not required any Quorum.

• Rights & Privileges of Members : All and every member of the Society :
  
  

  1. shall be entitled to participate in meetings, cultural/educational functions and other lawful gatherings, called/arranged by the Society.

  2. have right to collect the Identity Card after depositing the required/prescribed fee (fixed by the Managing Committee of the Society from time to time).

  3. New Members - The application for Membership duly proposed and seconded by the members of the society shall be recommended by the managing Committee and ratified by the General Body for admission to the society.

  4. Any new member whose application is under consideration is entitled to attend and take part in the deliberations of the Conference of the Society if it is held prior to his membership being approved by the General Body but will not have the right to vote till his membership is duly notified by the society.

  5. All Associate Members shall be entitled to participate in scientific and social activities of the Society. They shall not be entitled to attend or vote at a General Body meeting or hold any office.

  6. Overseas and Honorary Members shall be entitled to participate in all the activities of the Society, but shall not be entitled to vote at a meeting of the Society, or hold position of office.

  
  
• Duties of the Members : All and every member of the Society shall :
  
  
  1. elect the Office Bearers and members of the Society
  2. attend the General Body meetings regularly
  3. give the necessary information to the Society, pertaining to any matter which is necessary to be known by the Society.
  4. not indulge in activities which are prejudicial to the Aims and Objects and/or the Rules & Regulations of the Society.
• Managing Committee : The affairs of the Society shall be managed by the Managing Committee elected by General Body.
  
  1. composition - It shall consist of :
     
     
     1. president
     2. president - Elect
     3. Vice President
     4. Hon. General Secretary
     5. Hon. Jt. Secretary
     6. Hon. Treasurer
     7. Hon. Jt. Treasurer
     8. Editor of the Indian Journal of Ophthalmology
     9. Editor of the Proceedings of the Society
     10. Chairman, Scientific Committee
     11. Chairman, Academic & Research Committee Committee
  2. Members :
     
     
     1. There shall be up to two representatives from amongst the Members of the society from each State and Union Territories of India, depending upon their respective strength of membership as stipulated in the bye-laws (iii).
     2. The Managing Committee may co-opt up to 2 members from amongst the other States and Union Territories.
     3. The Managing Committee may also co-opt up to 2 members from other categories not covered by the above e.g. Armed Forces, Railways etc.
     4. Organising Secretary of the last and the next conferences will be coopted members of the Managing Committee.
  3. Ex-Officio Members :
     
     
     1. Three immediate past Presidents.
     2. Immediate past General Secretary.
  4. Special Invitees : Those invited by the President (without voting rights)
  5. Notice : Minimum 7 days notice shall be required for Managing Committee.
  6. Quorum : Quorum of every Managing Committee Meeting shall be 1/3rd (one-third) of the total strength of the Managing Committee (including office bearers and executive member).
  7. Meeting : Managing Committee Meeting shall be held once a year (or as and when the Managing Committee of the Society may decide from time to time).
  8. Urgent Meeting : The Urgent Managing Committee may be called by the 24 hour notice but the quorum for the same Urgent managing Committee Meeting shall be 1/3rd (one-third) of the total strength of the Managing Committee of the Society.
• Functions & Powers of Managing Committee : Managing Committee shall be responsible for the management and administration of all affairs of the Society, and is also authorised to appoint any office bearer/executive member to look after any particular activity. Managing Committee shall have also the following powers:
  
  1. To take necessary steps for the implementation of all the programmes and policies drawn by the General Body.
  2. To pass the necessary expenditure to meet the day to day requirements of the Society.
  3. To take decisions on applications or new membership.
  4. To prepare plans projects and programs.
  5. To manage the affairs of the Society and to keep control over the property of the Society and all its assets.
  6. To invest the funds of the Society not immediately required in such a manner as may be determined by the managing Committee.
  7. To appoint committee(s) for disposal of any business of the Society or for advise in any matter pertaining to the Society.
  8. To send representative(s) to any exhibitions or contests and training etc. within or outside India.
  9. To nominate the Hon. Members of the Society.
  10. To arrange and receive the loan from any bank(s) or from any other legal entity or individual(s) on reasonable terms and conditions, the Managing Committee as a whole shall be liable for its return.
  11. To accept donations, grants, gifts, contributions, subscriptions and endowments.
  12. To establish and collect funds and accept donations in cash or in kind and to utilise the same and the income there from for the purpose of Society.
  13. To receive money, securities, instruments and or any other movable property for and on behalf of Society.
  14. To enter into agreement for and on behalf of Society.
  15. To take all such other legal steps which may appear beneficial for the smooth and better management of the Society.
• Composition of Office bearers Sub Committee 
  
  
  1. Composition : It shall consist of :
     
     1. President
     2. President Elect
     3. Vice President
     4. Secretary
     5. Treasurer
     6. Immediate Past President

     The President may invite any other person/persons as Special invitee/s but such persons will have no voting rights.

  2. Functions : Conduct affairs of the society and meet as often as necessary.

• Powers and Duties of Office Bearers

  1. Functions of the President, President Elect and Vice President
     
     The President will act on behalf of this Society and will represent the Society during his tenure. The President shall regulate the proceedings of the Society and the managing committee. The President shall uphold the constitution and enforce the rules and regulations framed thereunder. He shall preside over all the functions of the Society and meetings of the general body and the managing committee.
     
     In the absence of the President, the President-Elect and in his absence the Vice-President shall officiate for him.

  2. Functions of the Honorary General Secretary
     
     

     1. The Hon. General Secretary shall manage all correspondence and shall keep the minutes of the Society and Committee meetings which will be read and confirmed at the following meetings respectively. He shall have charge of the office and keep a register of all papers communicated to him. He shall be responsible to the Society for carrying out the resolutions of the Society. All records shall be open to inspection by any member of the Society.

     2. All documents, covenants, contracts shall be made jointly by the Hon. General Secretary, the President and the Hon. Treasurer.

     3. All properties and documents of the Society shall be under the custody of the Honorary General Secretary.

     4. The Hon. Gen. Secretary may incur an expenditure in unforeseen circumstances and not provided in the budget up to Rs. 5000/- and another Rs. 10,000/- with the written permission of the President.

  3. Functions of the Treasurer
     

     1. The Hony. Treasurer shall receive money due to the Society and shall make all payments in accordance with any rules framed by the Managing Committee and shall maintain an accurate account of all such transactions and every receipt given shall be signed by him. He will prepare a statement regarding the financial position of the Society jointly with the Hon. General Secretary which will be audited by the certified auditors and present the same at the annual meeting of the General Body for adoption.

     2. The Hony. Treasurer shall prepare an annual budget of the Society in consultation with Office bearers sub-committee and place it before the managing committee for approval. The budget as approved by the managing committee shall be placed before the general body for final sanction.

     3. The accounts shall be operated by :
        
        a) Hony. General Secretary or Hon. Joint-Secretary and
        b) By Hony. Treasurer or by Hon. Joint Treasurer.
        
     4. He shall maintain a list of current members and their addresses.
  4. Executive Members of State Committees/Union Territories :
     
     Executive Members is the important part of the Managing Committee. Executive member is supposed to attend all the Managing Committee Meeting and also the General Body Meetings of the Society.
• Election and Tenure of Office-Bearers & Members :
  
  The Society shall elect the following office-bearers :
  
  
  1. The Vice-President shall be elected by the general body at each conference. He will hold office upto the next conference and then become the President-Elect for the following year.
  2. The secretaries, treasurers, other office bearers, chairmen and members of different committees will be elected at a meeting of the General Body for a period of 3 years or at the end of the 3rd annual conference whichever is longer, at the end of which period they will be eligible for re-election for not more than one more consecutive term.
  3. The election will be by secret ballot as per conditions and procedures laid down in the bye-laws.
  4. The President-Elect of the previous year will become President from the commencement of the following conference and will continue to be in office till the commencement of the next annual conference.
  5. Vacancies : The following succession procedure shall be effective :
     
     
     1. President will be succeeded by President-Elect.
     2. President-Elect will be succeeded by Vice-President.
     3. Hon. Gen. Secretary will be succeeded by Hon. Jt. Secretary.
     4. Hon. Treasurer will be succeeded by Hon. Jt. Treasurer.
     5. Other office-bearers, chairman of the committees and members shall be nominated by the President subject to ratification by the OBSC. The member so elected shall hold office for the residual term.
  6. Office-bearers and committee members shall cease to hold office :
     
     
     1. When the period of their tenure is over.
     2. If by a resolution, the general body decides by a 3/4th of the majority of members present that certain office-bearer or bearers be removed from office.
• Eligibility for Various Offices :

  1. No member of the Society from the State in which the conference is held shall be eligible for election as an office bearer.

  2. Past Presidents will not contest any election but they may be nominated or cooped in any committee.

  3. No member shall hold more than one office or more than two committee memberships or one office bearer and membership of one committee.

  1. Vice President
     
     

     1. Must have been a member of good standing for a minimum period of 15 years.

     2. Must have held an organisational position either as an office bearer or a member of Managing Committee for a minimum period of one term and attended at least two such meetings.

     3. Should have actively participated in the scientific/organisational activities of the Society.

  2. Honorary General Secretary & Honorary Treasurer : 

     1. Hon. General Secretary and Hon. Treasurer should be from the same city/town.

     2. Must have been a member of good standing of the Society for 10 years.

     3. Must have been a member of the Managing Committee for at least one term and attended at least two meetings of the Managing Committee.

     4. Should have actively participated in the scientific/organisational activities of the society.

  3. Rest Office Bearers and Members of Managing Committee :
     
     

     1. Must have been a member of good standing of the Society for 5 years.

     2. Attended at least two annual conferences of the Society.

     3. Should have actively participated in the scientific/organisational activities of the society.

  4. Tenure for Various office :
     
     All members of the Managing Committee representing the various states and all office bearers are eligible for re-election only once to the same office so that they can serve a maximum of two terms only. President, President-Elect and Vice-President are not eligible for re-election.

  5. Co-option of Committee Members :
     
     Chairman of various committees can coopt not more than two Past Presidents in consultation with Office bearers sub-committee.

• Re-Admission : In case, any member of the Society is expelled by the managing Committee on the reason of Non-Payment of the subscription, he can be re-admitted, provided the member concerned pays all up to date dues with the permission of the Managing Committee.

• Appeals : All the appeals shall be referred to the General Body of the Society. The decision of the General Body shall be final. The decision of the General Body shall be communicated to the member concerned.

• Branches and/or Sub-committees : The General Body, in its meeting, shall from the Branches and/or the Sub-Committees (all over India and Abroad) to attain the Aims and Objects of the Society.

• Sources of Income : Sources of Income of the Society are as under :
  
  a)  Admission Fee, Subscription, Donations and Special Contributions ... and
  b)  funds generated by Exhibitions, Functions, Seminars and other Cultural programs arranged by the Society.

• Advisory Board : The President is authorised to appoint/ nominate, any time, the Advisory Board to solve any matter/issue. The President can Nominate any Office bearer/Executive Member as the Chairman of this kind of Advisory Board.

• Financial Year : Financial year of Society shall be from 1st Day of April to 31st March, every year.

• Management of Funds & Accounts Operation : All the amount shall be kept in any Nationalised Bank(s), and Bank Accounts shall be operated by the Joint Signatures of Hon. Treasurer or By Hon. Joint Treasurer.

• Annual List of Managing Committee : Once in every year a list of the Office Bearers and the Executive Members (of the Managing Committee) shall be filed in the office of the Registrar of Societies (Delhi), as it is required under Sec. 4 of "SOCIETIES REGISTRATION ACT, of 1860" , as applicable to National Capital Territory of Delhi.

• Audit : The accounts of Society shall be audited by the qualified auditor (C. A.) every year.

• Dissolution : If the Society needs to be dissolved, it shall be dissolved as per-provisions laid down under the Sec. 13 & 14 of "SOCIETIES REGISTRATION ACT, of 1860" , as applicable to National Capital Territory of Delhi.

• Legal Proceedings : Society may sue and/or be sued in the name of President as per provisions laid down under Sec. 6 of "SOCIETIES REGISTRATION ACT, of 1860" , as applicable to National Capital Territory of Delhi.

• Amendment : Any amendment in Memorandum, Rules and Regulations will be carried out in accordance with Sec. 12 & 12-A of "SOCIETIES REGISTRATION ACT, of 1860" , as applicable to National Capital Territory of Delhi.

• Application of the Act : All the provisions under all the Sections of "SOCIETIES REGISTRATION ACT, of 1860" , as applicable to National Capital Territory of Delhi, shall be applicable to this Society.

• Essential Certificate : Certified that this is the correct copy of the Rules and Regulations of the Society

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Bye-Laws

Bye-Laws ( Framed under article 9 of the Society Registration Act - 1860 and article 3(15) of the Memorandum of Association of the Society and as approved by the General Body of the Society in its Meeting held on 17.01.2003)

The Society shall be governed by the Memorandum of Society, its rules and regulation and these bye-laws. If anything in these Bye- Laws is in contravention or in conflict with the Memorandum of Association or Rules & Regulations of the Society the same provision of the memorandum of Association and Rules & Regulation shall have the supremacy.

Article I. Membership

In addition to the Regular Membership as defined in article 2 of the Rules & Regulations there will be following other types of Members referred to in article 2A of the Rules & Regulations :

a. Overseas Members

Overseas Members will be those persons who fulfill the criteria in article 2 of the Rules & Regulations of the Society and are not residents of India. They shall be eligible for the Life membership only. They shall be entitled to participate in all activities of the society, but will not be entitled to vote at a meeting of the society or hold position of office nor apply for an award except those entitlements which are specifically provided in the bye-laws.

b. Honorary Members

Any annual Member having a standing of 30 years and who has attained the age of 70 years shall be eligible to apply for Hony Membership of the Society Hony Members shall be entitled to participate in all the activities of the Society, but shall not be entitled to vote at a meeting of the Society, or hold position of office or apply for an award.

c. Associate Members

This membership will be renewable. It will comprise of :

i) Non-medical scientists interested in ophthalmic sciences.

ii) Optometrists, Opticians, Ophthalmic Assistants, Ophthalmic Nurses, Traders and Manufacturers.

iii) The Associate members will be entitled to attend the Annual Conference of the Society, but will not be entitled to attend or vote at the General Body or hold any office or apply for any award.

Every Membership will be subject to the approval of the General Body of the Society. If the General Body of the Society dose not approve the Membership, the reasons of refusal shall be communicated to the applicant concerned.

Article II. State/Zonal/Other Ophthalmic Societies

1. They may be affiliated to the All India Ophthalmological Society after being approved by the Managing Committee and the General Body.
2. Registered Ophthalmic Societies including City Ophthalmic Societies and Sub Super Speciality Societies with Membership of atleast 100 and atleast 25 members on their Rolls who are members of AIOS shall be entitled to affiliation of AIOS.
3. The Societies shall frame their own Constitution which shall not be in conflict with the Constitution of All India Ophthalmological Society. In the absence of their own Constitution, they shall follow the Constitution and Bye-laws of All India Ophthalmological Society.
4. Only one society will be affiliated from each State as State Society.
5. Each affiliated Society shall pay admission and affiliation fee as fixed by the General Body from time to time.
6. State / Zonal / Other societies shall be autonomous so far as the internal management and working is concerned.
7. Report of the activities of the societies may be published in the Indian Journal of Ophthalmology / Proceedings in an abridged from.
8. Only State societies may recommend names from amongst their members who are also members of All India Ophthalmological Society for inclusion in the Managing Committee of the parent body as per its constitution and bye-laws.
9. The best Paper from the annual conference of any State Societies will be automatically accepted and presented at next All India Ophthalmological Conference. The Speaker author may be give financial assistance by the State for presenting paper.

Article III. Subscription

The admission fee and subscription for all categories of members as given in article 3 of Rules & Regulations shall be subject to revision by the General Body from time to time.

Article IV. Members - Managing Committee

(Nominated from States - Para 11 (b) of Rules & Regulations)

In addition to the provision made in Para 11 (b) of Rule & Regulations the following will be representation from the states:

1. States having less than 10 members of All India Ophthalmological Society will have no representation on the Managing Committee may, however, nominate upto one member from such States and Union Territories where the Membership of All India Ophthalmological Society is less than 10.
2. States having 10-40 members of All India Ophthalmological Society will have one representative.
3. States having more than 40 members of All India Ophthalmology Society will have two representatives.
4. The Managing Committee may also nominate 2 Members from other categories not covered by the above eg. Armed Forces, Railways etc. etc.

Article V. Cessation of Membership and Re-admission

1. Necessary provisions for the same already exists in article 4 of the Rules & Regulations.
2. Before any disciplinary action is taken against any member for any professional misconduct, the member will be served with a notice in writing to appear before the meeting of the Ethics Committee and will be given an opportunity to explain. The Recommendations of the Ethics Committee shall be considered by the Office Bearers Sub Committee (OBSC). If the OBSC decides that temporary suspension of the Member from 1-3 years will meet the ends of justice, orders will be passed accordingly. In case, however, the OBSC feels that the circumstances of the case warrants permanent expulsion of the Member, the Recommendations of the OBSC will be placed before the Managing Committee shall decide by 2/3rd majority on the Recommendations of the OBSC, after giving an opportunity to the Member to explain, to delete the name of the member from the membership for any professional misconduct and this decision shall become final on confirmation by the General Body at its next Meeting.
3. In addition to the privileges of the members as given in Article 9 of the Rule & Regulations, they shall also be entitled to receive the publications of the Society. All these privileges shall automatically be suspended if she subscription remains unpaid for one year.
4. As provided in Article 4(c) of the Rule & Regulations, if a member fails to pay the subscription for two years from due date, his membership will be terminated. Before adopting such a course of action a Registered Notice will have to be issued by the Society to such a defaulting member(s).
5. Membership shall cease if any member’s registration is cancelled by Medical Council of India or any other appropriate Licensing Authority.
6. Membership can be continued on payment of all dues as prescribed in the Rule & Regulations or re-admission as a new member as prescribed in the Rules & Regulations.

Article VI. Special General Body

1. A Special General Body Meeting can be called by giving a notice of atleast 15 days by any of the following for a specific purpose.

i) The President

ii) On a requisition by atleast 2/3rd members of the managing Committee.

iii) On a request signed by atleast 75 members of the Society.

2. Quorum - As in case of General Body as defined in article 8(c) & (d) of the Rules & Regulations of the Society.

Article VII. Co-option of Committee Members

The chairman of various committees can coopt not more than two Past Presidents in consultation with the Office Bearers Sub Committee.

Article VIII. Election Procedure

1. In pursuance of Article 15(2) of the Rules & Regulations of the Society the Election of the following Office Bearers will be held at the time of the Meeting of the General Body for a period of 3 years or at the end of the 3rd Annual Conference whichever is longer, at the end of which period they will be eligible for re-election for not more than one more consecutive term:

i) Hony. General Secretary

ii) Hony. Joint Secretary

iii) Hony. Treasurer

iv) Hony. Joint Treasurer

v) Editor of the Indian Journal of Ophthalmology

vi) Editor of the Proceedings of the Society

vii) Chairman, Scientific Committee

viii) Chairman, Academic & Research Committee

ix) Seven(7) Members of the Scientific Committee

x) Five (5) Members of the Academic & Research Committee i.e. one member from each of the Zones viz. North, South, East, West & Central Zones.

2. The Election will be by Secret Ballot as mentioned in article 15(3) of the Rules & Regulations of the Society.
3. The commencement of the Conference referred to in article 15(4) of the Rules & Regulations of the Society will mean the inauguration of the Conference i.e. the President from the inaugural ceremony of the Conference and will continue in office till he hands over charge at the inaugural ceremony of the next conference.
4. The Hony. General Secretary shall invite nominations for posts for Election six months before the conference date along with preliminary notice of the conference. The proposals must be received on or before a date specified by him.
5. For post of members of the Managing Committee representing each State, names of members elected / nominated at their respective State Society should be received through affiliated branches wherever they exist. In case nominations are not received by due date a reminder may be sent by Hony. General Secretary to the Societies to send the nominations atleast one month before the conference. In case where nominations are not received from Societies, nominations proposed and seconded by the members of the respective State Societies present at the meeting of the Managing Committee / General Body will be considered for elections.
6. Only members and life members already ratified will be allowed to vote. Hony. Treasurer will, therefore, keep ready an up-to-date list of such members during election time. Members who are ratified in the General, Body Meeting of the same year will not be eligible to vote in Election of that year.
7. As per article 16(c) of the Rules & Regulations one member can contest only for one Office Bearer post. He may, however also contest for other posts of Members of Committee.
8. Hony. General Secretary and Hony. Treasurer will be from the same city / town. The candidate for Hony. General Secretary / Hony. Treasurer will have to select their running mate from the same city / town. Both will file their Nominations together as a team. They will also fight Election together as a team. The names of both the candidates i.e. Hony. General Secretary and Hony. Treasurer will be printed together against one box in the Ballot Paper and voters will have an option to cast only one vote for one team.
9. The President will constitute an Election Commission consisting of 3 Members from amongst the Past Presidents with one of them as Chief Election Officer who will also be the Returning Officer. An aggrieved candidate may represent to the appellate Commission (Election). This Commission will consist of all the three Members of the Election Commission already constituted plus four Immediate Past Presidents to be nominated by the President provided they are not among the three Members of the Election Commission already constituted. The Chief Election Officer already nominated will function as the Chairman of the Appellate Commission (Election). The representation will be considered by this Commission shall be final and irrevocable.
10. In case of a tie, the casting vote of the President of the meeting will decide the result.
11. The nomination paper of Office Bearers shall be accompanied by a Bio-Data on prescribed Performa.
12. Vacancies : The succession procedure of filling vacancies has been given Article 15(5) of Rule & Regulations of the Society. Para 15(5)(c) & 15(5)(d) regarding filling the vacancies of Hony. General Secretary & Hony. Treasurer, in view of Article 16B(a) of the Rule & Regulations, is clarified as follows:

    i) Hony. General Secretary will be succeeded by the Hony. Jt. Secretary provided the later belongs to the same city, failing which the President may nominate any member preferably out of the Members of the Office Bearers / Members of the Managing Committee from the same city for the residual term of the year till new elections take place.

    ii) Hony. Treasurer will be succeeded by Hony. Jt. Treasurer provided the later belongs to the same city failing which the President may nominate any member preferably out of the Members of the Office Bearers/ Members of the Managing Committee for the residual term of the year till new elections take place.

13. List to Registrar of Societies : Every year after the Election is over a list of the Members of the Managing Committee will be sent by the Hony. General Secretary to the Registrar of Societies, NCT of Delhi, Delhi.

Article IX. Managing Committee

1. The Constitution and the Functions of the Managing Committee have already been mentioned in article 11 & 12 of the Rule & Regulations.
2. A Meeting of Managing Committee can be convened by any of the following :

i) President ii) Hony. General Secretary in consultation with President iii) On a written request from at least 50% Members of the Managing Committee

1. The sitting President shall preside at the meeting of the Managing Committee. In his absence the President -Elect shall officiate for him and in the absence of the President and the President-Elect, the Vice-President will preside. In the absence of the President, the President-Elect and the Vice-President, the meeting may elect its own Chairman, and for the purpose of that meeting he shall exercise all the powers of the Presidents.
2. Quorum: Quorum of every Managing Committee Meeting as mentioned in Article 11(f) and 11(h) of Rule & Regulations of the Society shall be 1/3rd (one-third) of the total strength of Managing Committee (including Office Bearers). If the quorum is not complete at the start of the Meeting it may be adjourned for thirty minutes and may then be held at the same venue. The members present at the adjourned meeting shall from the quorum.
3. The President or Chairman, in the event of a tie, will have a casting vote.
4. The voting may be by show of hands or by Ballot whichever is considered desirable by the President.
5. Whenever it is found in-convenient to call a meeting of the Managing Committee and whenever the Hony. General Secretary in consultation with the President deems it desirable that the opinion of the Managing Committee / Office Bearers Sub Committee be obtained, he shall do so by Regd. Post, Courier, Fax, E-mail or any other mode deemed practical and appropriate by OBSC in future.
6. The decisions and recommendations of the Managing Committee shall be subject to approval of the General Body.

Article X. Office Bearers Sub Committee

1. The composition and the functions of this conference have already been given in Article 13 of the Rule & Regulations.
2. The following 2 names of Office Bearers will be added to the composition of this Office Bearers Sub Committee:

i) Chairman-Scientific Committee
ii) Immediate Past General Secretary for one year.

3. The President may invite any other person(s) not exceeding 3 in No. as special invitee(s) but such person(s) will have no voting rights. They will attend the Meeting of this Committee of this Committee only for the item(s) for which they have been invited
4. Functions

i) Conduct affairs of the Society and meet as often as necessary.

ii) The OBSC will carry out the mandate of the General Body and Managing Committee and conduct the affairs of the Society. It shall carry out any function of the Managing Committee for ratification in the next meeting.

iii) Any three of the members will form a valid Quorum.

iv) The OBSC will meet as often as necessary but atleast twice a year, under the directions of the President or Hony. General Secretary or written requisition by atleast 3 members of the OBSC.

Article XI. Committees

In addition to the Managing Committee and the Office Bearers Sub Committee referred t in article 11 to 13 of the Rules & Regulations of the Society there shall be following Statutory Committees of the Society:

• Scientific Committee
• Academic & Research Committee (ARC)
• Editorial Committee - Journal
• Editorial Committee - Proceedings

The Chairman / Editors of all these Committees have already been included in the composition of the Managing Committee as per Article 11(a) of the Rule & Regulations of the Society.

Article XII. Scientific Committee

1. Composition : The Scientific Committee will be elected once in three years and shall consist of:

i) A Chairman

ii) Seven Elected Members

iii) Ex-Officio Members (Entitled to Vote)

1. President

2. President-Elect

3. Vice-President

4. Hony. General Secretary

5. Hony. Treasurer

6. Editor-Journal

7. Editor-Proceedings

8. Chairman, Academic & Research Committee

9. Immediate Past Chairman, Scientific Committee (for one year only)

2. Functions

It shall assist the Society in formulating the Scientific Programme. The Chairman-Scientific Committee should hold 2 meetings with its members to finalise the Scientific Programme and various awards. Actual fare for outstation Members for the Mid-Year meeting shall, however, be reimbursed by the Society. It will recommend the subject and names of the Convenors for the Annual Symposia, Instruction Courses etc. It will also finalise the Scientific Programme of the Annual Conference of the Society and other Scientific meets held under the aegis of the Society. It will undertake other similar tasks assigned to it by the Society from time to time. The Chairman of the Scientific Committee will also act as its Convener. The funds will be allotted to the Chairman-Scientific Committee as decided by the General Body. The Annual Audited Accounts will be submitted by the Chairman -Scientific Committee to the Society’s Office by 30th June each year at the latest for circulation to the Members of the Society with the Agenda Papers of the Meeting(s) of Managing Committee / General Body.

Article XIII : Academic and Research Committee

1. The Committee will consist of :

i) Chairman

ii ) Elected representatives from five zones (North, South, East, West and Central)

iii )Ex-Officio Members (Entitled to Vote)

i) President

ii) President-Elect

iii) Vice-President

iv) Hony. General Secretary

v) Hony. Treasurer

vi) Chairman-Scientific Committee

vii) Immediate Past Chairman - ARC (for one year only)

2. The Chairman - ARC should hold 2 meetings with its members. The actual fare for outstation members for the Mid-Year meeting shall, however, be reimbursed by the Society.
3. It shall review, uphold, maintain and further up Academic Standard and Research in India.
4. It shall formulate and implement policies on Continuing Medical Education Programme in Ophthalmic Sciences.
5. Funds for the functioning of this Committee will be derived from D.A.S.R. (ARC) Fund, the special trust established by the Society for this purpose.
6. The Committee shall institute Visiting Scientists Fellowships, Travel Training Fellowships. etc.

Article XIV : Journal of the Society

1. The Society shall publish a Journal called “Indian Journal of Ophthalmology”.
2. The Editor shall be elected once in three years and shall constitute an Editorial Committee which shall comprise of:

a) Editor

b) Managing Editor

c) Six other members

d) Two Ex-Officio members;

i) Editor of the Proceedings

ii) Chairman of the Scientific Committee

3. Managing Editor and six other members shall be nominated by the Editor in consultation with Office Bearers Sub Committee.
4. It should be published at least quarterly.
5. 25% of the subscription will be allotted annually from the Society’s funds towards expenses for the publication of the Journal.
6. The Annual Audited Accounts will be submitted by the Editor to the Society’s Office by 30th June each year at the latest for circulation to the members of the Society with the Agenda Papers of the General Body.

Article XV : Editorial Committee - Proceedings

1. The Society shall publish a volume of the proceedings soon after the Conference.
2. There shall be an Editorial Committee consisting of

a) Editor

b) Managing Editor

c) Two members

d) Chairman, Scientific Committee (Ex-Officio)

e) Editor, Indian Journal of Ophthalmology (Ex-Officio)

f) Organising Secretary of the concerned Annual Conference (Ex-Officio)

3. The Managing Editor and two members shall be nominated by the Editor in consultation with office Bearers Sub Committee.
4. All the scientific Papers presented at the annual conference may be published in the proceedings.
5. The Editorial Committee shall have the powers to edit, abridge or summarise the papers in the interest of good publication. Any paper rejected from publication should have the consent of the Editorial Committee.
6. It will be published before the next Annual Conference.

25% of the Membership Subscription will be allotted annually from the Society’s Fund towards expenses for the production of the Proceedings. Any further deficit in the cost of production and issue of proceedings shall be paid by the Society subject to a maximum of 10% of the collection of Trade Money.

The Annual Audited accounts will be submitted by the Editor to the Society’s Office by 30th June each year at the latest for circulation to the members of the Society with the Agenda Papers of the General Body.

Article XVI : Production of the Society

The Indian Journal of Ophthalmology is the official publication of the Society. Copies of the same, when published, shall be sent by the Editor-Journal to all the effective members of the Society.

No paper shall be accepted if it had been published elsewhere. The paper shall be the sole property of the Society. Colour illustrations may be published if the cost of such is borne by the author.

The cost of illustrations, excluding coloured illustrations, shall be borne by the Society if the editorial committee considers them as necessary and funds permitting. Reprints will be sent to the author on prior request & payments.

Article XVII :Function

1. The finances of the referred to in article 22 & 23 of the Rules & Regulations of the Society shall be kept under the following Heads :

• General Account
• Trust Account ( ARC Account)
• Journal Account
• Scientific Committee Account
• Proceedings Accounts

A) General Account: It will include establishment account, subscription account, Life Membership Account and awards account. All these accounts shall be maintained by the Hony. Treasurer under separate Heads.

a) The General account will include all receipts and expenditure by way of:

i) Subscription

ii) Instruction Course Fee

iii) Advertisement Charges (other than of Journal & Proceedings)

iv) The General Account may also include any surplus or deficit generated from meetings, conferences, symposiums etc. hosted by All India Ophthalmological Society.

v) Sale of any property belonging to the Society.

vi) Payments made towards holding of conferences workshops, instruction courses, printing, stationery and postage, etc., for efficient of the Society and Office.

b) Reserve Funds :

i) All life membership subscription shall initially go to the Reserve Funds. Only 50% of the Life Membership Subscription of New Members plus the entire interest from this fund will be transferred to the General Funds.

ii) Any other income or unconditional donations may be added to this fund at the discretion of the Managing Committee with the approval of the General Body

iii) The Principal amount of reserve fund is meant for specific purpose of construction of the building and other capital expenditure for the Headquarter of the Society.

iv) In special circumstances any portion of Principal amount of this fund can be transferred to the General Account with the prior approval of the Managing Committee / General Body.

B) Trust Account (ARC Account): The Trust Account will be in connection with the Society as may be received from time to time deposited with the Society as Trustees for the encouragement and improvement of the standard of Ophthalmic Sciences in India and other specific purpose.

C) Journal Account : Shall be maintained by the Chairman of the Editorial Committee of the Journal.

D) Scientific Committee Accounts shall be maintained by the Chairman-Scientific Committee.

Proceedings Accounts shall be maintained by the Chairman-Editorial Committee (Proceedings)

• No person or persons in whom for the time being any funds or money or any property movable or immovable of the Society may be vested shall be answerable for any loss arising in the administration or application of the said fund or sums of money or for any damage to or deterioration in the said property unless such loss, damage or deterioration shall happen by or through his or their willful default or neglect as determined by the Managing Committee or its authorised sub-committee.
• The Persons in-charge of the various accounts shall prepare and submit the audited statements of income and expenditure of their respective account.
• They shall submit the Balance Sheet and the draft budget to the Managing Committee.

Article XVIII : Stalls

Commercial Exhibition :

1. Commercial exhibition will be organised by the Society. The rates for the stalls will be decided by the Office Bearer Sub Committee. The Stall Charges shall initially be credited in the General Account of the Society subject to subsequent apportionment by the Society as per the norms already approved or revised with the approval of the Managing Committee and the General Body from time to time. The allotment of Stall(s) shall be made by the Hony. General Secretary.
2. In future all amount received for Trade whether for allotment of stall or for sponsorship for Trade should be considered as Trade money and will be subject to apportionment as per the norms. However, the sponsorship for Scientific activities such as Halls, Printing of Brochure / Ready Reckoner / Souvenir can be taken into to by the Local Organising Committee.
3. Trade Display area / Trade sponsored Area / any area by any other name used for any Trade activity will be considered as Trade Stall and the amount received thereof will be treared as “Trade Money Collection” and will be subject to apportionment as per the approved norms.
4. Booth / Stall Lecturers : Booth / Stall lectures shall be strictly banned during the entire conference. In case of violation, the Society reserves the right to cancel the allotment of stall and put a ban on future participation of the party in the Trade Exhibition of the AIOS.

Article XIX : Awards and Orations

• Any member of the Society who is eligible for the award shall be entitled to the considered for the same. If he is a member of any committee discussion the selection of award, he will withdraw from the discussion at that time.
• All awards shall be once in four years/ two years / annually as provided in the bye-laws.
• No award shall be given to the same person twice.
• Recipient of the award shall be selected and recommend by the Scientific Committee which may seek the opinion of a referee if considered necessary by the committee.
• All recipients of the awards shall present their work at the next conference.
• All award will be named uniformly.
• Awards will be carry a citation and a medal.

Adenwalla Award

It shall be open to all Senior Members of all India Ophthalmological Society provided their age is more than 60 years and they have atleast 15 years standing in the society. This award shall be for the work done in India. This shall be awarded once in four years. Award shall be made by the nomination by the State Societies to the Chairman, Scientific Committee of Senior Member(s) of the AIOS equal to the number of representatives from that state to the Managing Committee of the AIOS in recognition of his contribution to the Ophthalmology and the AIOS. The selection will be made by the Scientific Committee. Recipient of the award will deliver and an oration at the next conference.

E.V. Srinivasan Award

It shall be open to the members of the All India Ophthalmological Society who are not in the teaching cadre. It shall be for the work done in India. It shall be awarded once in four years. Criteria for selection for this award shall be:

i) Number of papers presented at scientific session of National and International Conference or published in Medical Journals.

ii) Contributions made in the field of community Ophthalmology.

iii) Number of conferences attended both National and International.

iv) Applicant will have to apply to the Chairman, Scientific Committee for the Award giving full details of the contributions and conference participation.

S. C. Dutt Award

This award shall be open to any member of the All India Ophthalmological Society below the age of 40 years on December 31st of the year in which the application is made. Application must be accompanied by proof of age. This award shall be awarded once in four years. This award shall be for the work done in India. The award shall be given to the best submission made in any field of Ophthalmology to the Scientific Committee. Recipient of the Award will present his work as an oration at the next conference.

B. K. Narayan Rao Award

All members of All India Ophthalmology Society shall be eligible for this award. This award shall be for the work done in India. It shall be awarded once in four years. Selection for the award shall be on the basis of best paper in any field in Ophthalmology submitted to the Scientific Committee. Recipient of the award will present his work as an oration at the next conference.

Col. Rangachari Award.

All members of the Society shall be eligible for the Award. It shall be awarded every year. The award shall be for the work done in India. It shall be awarded for the best paper read at the special plenary session of the annual conference.

P. Siva Reddy International Award

It shall be open to all the members of All India Ophthalmological Society. It shall be awarded for the work done anywhere in the world. It shall be awarded every year. It shall be awarded based on an application for any significant work in Ophthalmology done by a member of the Society submitted to the Scientific Committee. The application must contain the specific work in detail. Recipient of the award will present his work at the next conference.

R. P. Dhanda Award.

It shall be open to all the members of All India Ophthalmological Society and also consist of cash award. It shall be for the work done in India. It shall be given once in four years. The award shall be given to a member who has made a composite contribution, both qualitative and quantitative in nature by doing corneal grafts, organizing eye donation work & training to eye surgeons in corneal surgery and eye bank organization. The member selected for the award, based on an application made giving all details of the work done, will present his work at the next conference.

C. N. Shroff Award.

It shall be open to all members of All India Ophthalmological Society and will also consist of Cash Award. It shall be for the work done in India. It shall be given once in two years. The award shall be given to a member who has made a composite contribution, both qualitative and quantitative in nature in the posterior segment of the eye. The member selected for the award will present his work at the next conference.

K. R. Dutta Award.

It shall be open to all the members of All India Ophthalmological Society. This Award shall be for the work done in India. This shall be given once in four years based on an application made to the Chairman, Scientific Committee with details of the work done. The application must contain the specific work in detail. It shall be awarded for outstanding ophthalmic services to the rural community.

R. N. Mathur Award.

It shall be open to all the members of All India Ophthalmological Society. It shall be for outstanding ophthalmic services in the field of Medical Ophthalmology in India. This shall be given once in four years based on an application made to the Chairman, Scientific Committee with details of the work done. The application must contain the specific work in detail.

J.S. Mahashabde Award.

It shall be open to all the members of All India Ophthalmological Society. It shall be for the Best paper at the Community / Social Ophthalmology session at the annual conference. It shall be given once in two years. The member selected for the award will present his work at the next conference.

D. B. Chandra Award.

It shall be open to all the members of the Society. It shall be for the Overall Best Paper read at the Glaucoma session at the annual conference. It shall be given once in two years. The member selected for the award will present his work at the next conference.

P. Awasthi Award

It shall be open to all the members of the Society. It shall be for an Ophthalmologist who, after attaining 65 years of age, has done distinctive work in the Community Ophthalmology so as to reduce the blindness of the country. This Award shall be for the work done in India. It shall be given once in four years base on an application made to the Chairman, Scientific Committee with details of the work done, proof of age and the period during which the work was done. The member selected for the award will present his work at the next conference.

Shiv Prasad Hardia Award.

It shall be open to all the members of the Society. It shall be for the Best paper read at the Refractive Surgery session at the annual conference. It shall be awarded every year. This Award shall be for the work done in India.

S.D. Athawale Award

It shall be open to all the members of All India Ophthalmological Society. It shall be awarded for the Best Paper read at the Neuro- Ophthalmology session at the Annual Conference. It shall be awarded every year. It shall be given for the work done in India. Recipient of the award will present his work as an oration at the next conference.

Santevision Award

It shall be awarded every year. It shall be awarded for the Overall Best Paper read at the Cataract session at the annual conference. It shall be given for the work done in India. It shall be open to all the members of All India Ophthalmological Society.

E. T. Selvam Award

It shall be open to all the members of the AIOS. It shall be given for the work done in India. It shall be given every year for the Best Scientific Poster presented at the Annual Conference of the Society. In case of multiple authors, the award will be given to the Chief Author who should be the member of the Society. The recipient of the award will be required to represent the Poster at the next annual conference.

L. C. Dutta Award.

It shall be open to all the members of the Society. It shall be given to the Best Paper for the original work done in India and published in the I.J.O. in the 4-year period preceding the year of the Award. It shall be given once in 4 years. In case of multiple authors, the Award will be given to the Chief (corresponding) Author who should meet the above criteria. The Editor-Journal will constitute a panel who will decide the best 3 papers which will then be sent to a final committee which will include the Chairman Scientific committee, Chairman-ARC & Editor- Proceedings.

Hanumantha Reddy Award.

It shall be open to all the members of the All India Ophthalmological Society. It shall be given for the Best Paper presented at the annual conference of the Society in the Paediatric Ophthalmology Session. It shall be given once in two years. In case of multiple authors, the Award will be given to the Chief Author who should be a member of the Society.

Life Time Achievement Award.

The Senior Members of the All India Ophthalmological Society shall be honoured by the Society for their Life Time Achievements in the field of Ophthalmology subject to the observance of the following guide-lines:

The Member should not be less than 65 years of ago. He should have activity participated in the Society for a minimum period of 20 years. The Member should have contributed in the improvement of Standard of Ophthalmology in India. He should be respectable Member of the Society.

There will be a maximum of two such awards in a year. The State Societies may recommend 1 Member from their state for consideration for this honor. They will, however, not recommend for this honor the name of any Member who is not living. The recommendations will be sent to the Chairman, Scientific Committee alongwith 11 copies of his Bio-Data and Photograph. The conferment of this Award shall bed considered and finalized by the Office Bearers Sub Committee subject to ratification by the Managing Committee / General Body. The Life Time Achievement Award shall be in the nature of Honour to a Senior Eminent Ophthalmologist for his services in the filed of Ophthalmology and so it will not attract the maximum limit of awards to a Member in his life time if any laid down by the Society.

K. R. Dutta Momento

It shall be presented to the President of the Society every year.

Article XX : Conferences

The Society shall organize conference / Conferences atleast once a year.

It may host international Conference in place of annual Conference separately or in conjunction with its conference.

The venue of the Conference shall be selected atleast 2 years in advance. It shall be recommended by the Managing Committee and approved by the General Body. In unforeseen situation, the President will take a decision in consultation with Office Bearers Sub Committee.

Six months before the date of the Conference, a preliminary notice will be sent to every member by the Hony. General Secretary.

The Conference shall be organized on behalf of the All India Ophthalmological Society by a committee jointly constituted by Office Bearers Sub Committee and 5 members from Local Organising Committee and shall abide by its Constitution and Bye -Law.

The Conference will comprise of:

Orations by members and awards recommended by the Scientific Committee and by the Managing Committee and approved by the General Body. A number of communications consisting of Scientific papers, case reports, demonstrations, films, exhibitions, current status programme, instruction courses etc.

Delegate fees will be recommended by the Managing Committee and approved by the General Body from time to time. Late Registration fee after specified date may be charged25% extra. Delegate fee after the specified date of Late Registration including Spot Registration may be charged 50% above the normal Delegate fee. Delegate fee from the non-members may be charged maximum 50% above the normal Delegate fee. Delegate fee from Associate / Accompanying delegates and the residents may be charged maximum @75% of the normal Delegate fee subject to rounding to next Rs. 50/- Members in various services - registering before the specified date will be allowed to do so without sending their fees in advanced. For claiming this privilege they shall enclose certificate from the Head of the Institution to the effect that they are serving there. Non Residents Indian Overseas Members and Foreign Delegates will have to pay Delegate fees in Foreign Currency. No member of All India Ophthalmological Society or affiliated Society shall arrange a Scientific Programme such as Pre/ Post Conference Course / Continuing Medical Education Courses / Workshops / Refresher Courses etc. etc. in the same city / town within a week before or after the Conference of the All India Ophthalmological Society. Provided further if any person / organization other than the Member of the All India Ophthalmological Society organizes any such Scientific Programme as mentioned above, no Member of the All India Ophthalmological Society will participate in such programme. In case of any violation, the concerned Member of the Society will be liable to such disciplinary action as the Society may deem appropriate. The Audited Statement of Accounts of the Conference shall invariably be sent by the Local Organising Committee to the Society’s office within one year from the date of the closing of the conference. The Account books shall be kept by the Local Organising Committee for inspection for a minimum period of 3 years after the audited accounts of the conference are sent to the Society’s office.

Article XXI : Amendment to the Bye-Laws.

The Managing Committee may recommend any amendment, addition, alteration or deletion to the bye-laws, provided they give atleast 30 days clear notice with the details of the proposed amendments to the members of the Society before the General Body meeting.

Any member may propose an amendment, addition, alteration or deletion to the bye-laws giving a minimum of 60 days clear notice before the General Body Meeting. The proposed amendments shall be submitted in writing and shall be duly seconded and signed by twenty other members of the Society.

Quorum for amendment of bye-laws shall be the same as that for General Body Meeting.

Any amendment , addition, alteration or deletion in the bye-laws shall be made if approved by a minimum of 3/5th of the members present at the General Body Meeting.

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